Contractors — where every workspace starts
Who is up to date, and who is not.
The people you work with owe you documents. This collects them, records the date each one runs out, and chases the ones that lapse — so the answer is on one screen instead of in a spreadsheet nobody trusts and a folder of photos sent over WhatsApp.
30 days · no card needed to start
Example board
Subcontractors
Monday 3 Aug 2026
- Expired
Roofing subcontractor
Public liability
Ran out 12 Jul 2026
- Awaiting review
Groundworks subcontractor
Employer's liability
Arrived 1 Aug 2026 — nobody has looked yet
- Expiring
Electrical subcontractor
Public liability
Runs out 19 Aug 2026
- Current
Scaffolding subcontractor
Public liability
Recorded until 4 Mar 2027
A named person recorded every date on this screen.
How it works
Four steps, and then it runs without you.
Nobody you work with has to make an account, download anything, or remember a password. The only judgement in the whole loop belongs to a person in your office, and it is written down with their name on it.
- 01
Add the people you work with
Type them in or paste a list. Say which documents you need from each one. You decide what is on the list — there is no universal set.
- 02
Send each one a link
No login, no app, no account for them to make. They open it on a phone, photograph the certificate or pick the file, and that is their part done.
- 03
Look at what arrived, and type the date
Someone in your office opens the file, decides whether it is what you asked for, and types the date it runs out. Their name stays next to that date.
- 04
The tool chases from then on
It watches the dates you recorded and asks for the next one before it lapses. It stops the moment the document arrives.
One workspace, different words
Same workspace. Your words on it.
UK main contractors, maintenance contractors and event organisers. Roughly 15 to 100 subcontractors, suppliers or stallholders, and the list keeps changing. Underneath it is one workspace doing one job — what changes is what the screen calls people and what it starts you off with.
Building & trades
Subcontractors
insurance certificates, trade cards, method statements
Events & markets
Stallholders
public liability cover, food hygiene registrations
Lettings & property
Properties
gas safety records, electrical reports, energy ratings
You pick yours when you create the account, and you can change it later. It only changes the words.
The seven statuses
Seven states. Never an eighth.
Every requirement is in exactly one of these, and each one carries its definition wherever it appears. Nothing is hiding behind a colour.
- Missing
- Nothing has been supplied.
- Awaiting review
- A file arrived and nobody has looked at it yet. This is not a check, and it does not meet your requirement.
- Rejected
- A named person rejected the last file, with a reason. It needs supplying again.
- Current
- A named person reviewed what was supplied and recorded it as current on a date.
- Expiring
- Recorded as current, and the recorded date falls inside your warning window.
- Expired
- The recorded date has passed.
- Waived
- A named person set this aside, with a written reason and an end date.
Awaiting review is never done. Having the file is not the same as someone having looked at it, so it is violet, it is never green, and it never counts towards your requirements being met.
What this tool will not claim
This is a record of what was supplied. It is not a check that the document is genuine.
- It does not decide whether a document is genuine.
- It records what arrived, who looked at it, and what they recorded. Nothing about the file is treated as proof of anything.
- It does not read the date off the document.
- A person reads it and types it. A date that arrives without a person putting it there is a date nobody is answerable for.
- It never tells you anyone has met a legal duty.
- It tells you one thing: whether the documents you asked for are current. What that means for your obligations is yours to judge.
- It does not quietly change its mind.
- There are seven statuses and each has one written definition, on the screen, next to the status, every time it appears.
This is the point of the thing, not the small print. What you get is a straight record: what was supplied, who looked at it, and the date they recorded — with a name against it, at the moment it happened.
One workspace
One workspace, not three subscriptions.
The same businesses, the same people, the same documents and the same dates run through all of it. A training certificate is a document, an expiry date and a workforce record at the same time — you should not have to decide which product owns it.
Contractors
Documents, insurance, qualifications and written exceptions
Business dates
Licences, renewals, inspections and recurring checks
Today
being builtOne combined list of what needs attention now
What it costs
One charge for the workspace, with every core module included.
Tiers on how many contractors or workers you are actually keeping in order. Text messages are metered on top, against a limit you set.
The figure is not set yet. When it is, it is one figure for the workspace — never one per module. Thirty days to try it, and no card to start.
Start where it hurts
Start with the register.
Add the people you work with, send them a link, and watch the board fill in. Thirty days, no card, and everything you put in stays yours to export.